Getting organized is serious business, judging by the number of checklist and chore-tracker programs available. If you’re new to mobile task-manager software, have free apps that combine the convenience of a notes app with the ability to set notification alerts to ensure things get done on time. ’s Reminders app runs on iPhones, iPads, iPod Touches, Apple Watches, Mac computers, and iCloud.com. The Google Tasks app for Android and iOS is also integrated into Gmail and Google Calendar. Here are the basics for both apps.
Add a Task
To get started on your iPhone, open the Reminders app, tap New Reminder in the screen’s bottom-left corner and enter a task. You can choose a location to be notified (near your supermarket), flag the reminder to emphasize it or insert an image to add visual information. The toolbar below supplies shortcuts for assigning a notification date; you can set a specific time and a repeated schedule.
Download it from theif it’s not already installed to get started with Google Tasks on the phone. Tasks app and tap the large + button at the bottom of the screen—type to do. You can add more information by tapping the reminder by selecting the Calendar icon. Tap the Save button. You can also add a reminder to your schedule by commanding Apple’s Siri or to create it. (Samsung’s Bixby assistant can similarly wrangle reminders on Galaxy phones.) And when you finish a task, tap the to it to mark it Done.
Want to corral several related reminders in one place? Just group the tasks on a list. In Apple’s Reminders, tap Add List in the bottom-right corner. Name the List, assign it a color, give it an icon — and then post specific reminders. The main Reminders screen will show all your, flagged, and current tasks. In the , tap the Menu icon in the screen’s bottom-left corner and select “+ Create a new list.” Enter a name, tap the Done button in the upper-right corner, and add tasks by tapping the + button at the bottom of the screen. To switch between lists, tap the Menu button and select the List you need.
To reorder items in Apple Reminders, press down on a task and drag it to a new position on the List. Swipe to the Google Tasks, select an entry, press down, and drag it to a new position. To sort by Date, tap the three-dot More menu in the bottom-right corner, tap Sort By, and choose Date. To move a task to a new list, tap it and use the drop-down menu on the next screen to select a different list; you also have options for adding more details about the task, assigning a , or adding a subtask.button to move an entry to a different list. On the Details screen, tap List, and choose another list. To make an entry a subtask of another — like listing various kitchen under your main “Buy New Appliances” task — swipe to the right next to an item and select Indent to make that entry a subtask of the one above it; you can also press and drag a task on top of another to make it a subtask. To reorder items in
Any tasks added to the Family list in Apple Reminders are automatically pushed out to people in your iCloud-connected Family project planning. Select a list, tap the More menu in the upper-right corner, choose Share List, and pick your sharing method. Once you share a list, you can assign specific tasks by tapping the Assignment button and selecting someone from the group. can add, delete and mark off items — and everyone is updated. Google Tasks doesn’t offer a dynamic , but you can see and share tasks from there if you’re a Gmail/Google Calendar user. And you can a job from an open message in the Gmail app by choosing to Add to Tasks from the More menu. As with and iCloud accounts, your tasks appear on all the devices connected to your Google account, so you’re always up to Date.. You can share lists with others via email, message, Slack, or other apps, too, which can be helpful for